Regular Monthly Meeting February 21, 2006 6:30 p.m.

Minutes Regular Monthly meeting

1. Call meeting to order at 6:30 by Diane Voss

2. Roll Call - all present

3. Approval of Minutes from the January 10, 2006 Regular Board meeting change Hwy 14 to Brick Church Road. Bill and Larry closed

Larry motion to approve. Bill second. 3-0

4. Approval of Agenda

5. Public Comments

• Eric Kahl - submitted a packet to the Board discussing Rustic Roads. He would like Cobblestone to be considered for a Rustic Road on the next agenda

6. Presentations to Board and New Business (Discussion and possible consideration on the following items)

a) Baxter and Woodman suggestions for Contract Sewer Commission sampling station

• The Board looked over the revised to the rendering that included a landscape plan. • John from Baxter and Woodman was reviewed his suggestions for the contract. They were: o Permitting in Town Right of way. – worded to address work outside of the pavement. o Include Video taping in the agreement o Item #4 reimbursement clauses for Town expenses. o #5 Plans be provided review before a permit is issued for new construction or installations. o #6 Specific to plans o #7 certificate of insurance o #8 Monetary guarantee for restoration or requiring bonding with the Town of Walworth not just the Commission. The proposed agreement does not name Town of Walworth as having direct bond. Needs to be in the language • Larry presented minutes from phone conference with the Board of Appeals. • Rescheduled pre-conference hearing for February 23, 11:30 a.m.

b) Strand and Associates and Sewer Commissions plan for Village of Walworth sampling station

• Presented the drawing with landscaping. • Instructed the board to call the Commission at anytime for maintenance of trees or landscaping. They are willing to keep that up. • Can put video taping in contract • Signage is in contract with people working • Erosion Control already in the agreement • Board will do the best they can to move plan along. A copy of Baxter and Woodman suggestions were given to Larry Steen for inclusion in contract. Also gave materials that David Nomenson had for his review.

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c) Presentation of Preliminary Plot Plan by Ken Sandburg of Jasco Investments for possible development • no one present

d) Fellowship of Christian Believers Certified Survey • no one present

e) Plan for repayment of Omitted Property Taxes

• Plan submitted for Kolnik payment accepted. Larry motion to accept 2nd by Bill. Motion carried • Board reviewed letter from Bob Stewart. Board instructed Tami to respond with Statute the Assessor and Board must follow as well as the DOR Guide to Property Owners.

b) Hiring an attorney for municipal business

• David Williams can do it for the Sewer Commission. Diane will take everything she gave to Nomenson, all correspondence from Steen, and Baxter and Woodman to David Williams. • Larry discussed hiring David Williams for this one and then look at other Attorneys for later work • Motion made to hire David Williams by Larry. Second by Bill. Motion carried 3-0.

c) Temporary Road Sign

• Have temporary Road signs on hand. No need to order new ones.

7. Old Business (Discussion and possible consideration on the following items)

a) Policy for pipelines

• Table until we get an attorney to review policy

8. Board Reports:

a) Treasurer’s Report (Dawn)

• Motion to approve report as present made by Bill second by Larry. Motion carried 3-0

b) Clerk comments (Tami) □ Audit next month □ Excessive tax issue with Heine and Traut is still in the works □ Announcement of Marie Baker as Deputy Clerk/Treasurer - Appointed by Tami as Deputy Clerk on 2-21-06. Board needs to decide if they want to have her look over the books for Dawn. Board said yes they would like her to reconcile books. □ Election Law Changes – Voter Registration is required. The State has many kinks in their system. Voters should be prepared to show I.D. and proof of registration. This rule applies to everyone. At this point poll hours are 9-8:00 p.m. More than likely by September’s election the State will be on Uniform polling hours of 7 am to 8:00 p.m. □ Friday Tami will spend the day at the County working on SVRS software glitches and its implementation. □ Spring Election is April 4th, 2006. Tami would like the Board to discuss paying a Deputy Clerk to help with SVRS laws for the 2006 elections and its implementation. She would like this on the next agenda.

c) Citizen complaints, citizen concerns, and other correspondence (Diane, Larry, and Bill) • Diane was gone and was accessible to her board members. She received all her phone messages and returned calls.

• Diane had assessment phone calls. The DNR called her regarding sharp shooters and deer count.

• Big Foot Pioneers 4-H club is organizing for road clean-up.

• Village of Williams Bay and Linn Township got out of GLEA.

• All the Board members had calls on Back taxes

• Garbage problem on North Lakeshore Drive – the garbage company does not have to go down that private road

d) Update on meetings attended (Diane, Larry, and Bill)

• Workshops are coming up – District 6 – Saturday March 11th.

• Wisline – meetings are coming up.

e) Safety update (Larry)

• Larry presented General Services Report.

• Rescue squad signed contract hasn’t gotten it back to Tami.

• Larry presented more information on billing for calls on State highways.

• The grant paperwork Mike submitted to Larry was that we had to spend 10000 of Town money before we could apply for the grant.

f) Road and Building Conditions (Bill and Mike)

• Road Salt and Sand are running low. Mike is not ordering anymore unless we really need some • There are new tires on tractor. • Mike asked if the County Ordinance of parking applied to the Cul-de-sacs

9. Next meeting scheduled March 14th at 6:00 p.m.

10. Review Bills for payment.

Bills approved as presented 3-0

11. Adjournment